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● Stem Cell Patient Acquisition · United States

More QualifiedConsultations.Less time chasing leads.

Meta advertising, patient inquiry qualification, and consultation scheduling — managed as one acquisition system for US stem cell clinics.

Specialist patient acquisition for regenerative medicine and stem cell clinics across the United States.

The Real Problem

The problem isn't always lead volume. It's what happens next.

Regenerative medicine clinics rarely fail because they can't generate interest. They fail in the gap between an interested inquiry and a confirmed, attended consultation.

01

Inquiries that never answer

Leads arrive, but contact rates collapse without a fast, structured follow-up process.

02

Consultations that never happen

Interested patients slip away between the inquiry and the calendar because no one owns the booking.

03

Poor lead qualification

Front-desk time is spent on inquiries that were never a clinical or geographic fit.

04

Performance that isn't measurable

You see ad spend and lead counts, but not the cost of an attended consultation or acquired patient.

05

Clinic teams chasing leads

Clinical and administrative staff lose hours to outreach instead of patient care.

More leads won't fix a broken conversion process.

Where inquiries drop outillustrative funnel
Inquiries received
100%
Contacted within 1 hr
62%
Conversational reply
38%
Qualified
24%
Consultation booked
16%
Attended consultation
11%

Sample proportions for illustration. Actual conversion depends on market, offering, and follow-up quality.

The Acquisition Roadmap

One patient acquisition system, from ad to attended consult.

Scroll the roadmap and watch a single inquiry move from a compliant Meta ad all the way through to a confirmed, attended consultation and the reporting that follows. Each stage is a real part of the work Genexa runs for your clinic.

  1. 01Meta · Facebook & Instagram

    We launch your advertising

    Compliant practitioner-led creative, local targeting tuned to realistic drive times, and structured A/B testing against what actually drives qualified inquiries — not clicks.

    Meta Ads Manager Campaign live
    Sponsored9:41
    Stem Cell

    Knee pain? See if you're a candidate.

    Practitioner-led explainer · Reel

    Learn More
    Today's spend$1,250
    Cost / inquiry$26
    Inquiries48
    Creative test · winner
    Practitioner-led explainer
  2. 02Lead capture · consented intake

    Patients submit inquiries

    A frictionless lead form collects consented contact and fit information — no protected health data through the form — and the inquiry lands in the Genexa desk within seconds.

    Lead Capture New inquiry
    Inquiry form
    Full name
    M. Rivera
    Phone
    (•••) •••-4471
    Service interest
    Stem cell · knee
    Within drive time?
    Yes · 18 min
    Submit Inquiry
    Inquiries · today
    M. Rivera2m agoNew
    J. Carter11m agoNew
    L. Okafor26m agoNew

    No PHI collected through the form.

  3. 03Acquisition desk · multi-touch

    Our team makes contact

    A dedicated desk runs rapid, structured outreach across call and message — tracked contact attempts, conversation notes, and follow-up cadence instead of whoever happens to be free.

    Acquisition Desk 3 reps online
    08:42M. RiveraAnswered2m 14s
    09:18L. OkaforAnswered4m 02s
    09:31S. KimVoicemail0m 22s
    09:47R. PatelReschedule0m 30s
    2m 41s
    Avg answer
    62%
    Contact rate
    37%
    Qual. rate
  4. 04Fit criteria · logistical & financial

    We qualify the inquiry

    Geographic proximity, clinical eligibility, appointment availability, and self-pay readiness are confirmed before booking — so clinical and front-desk time goes to genuinely fit inquiries.

    Qualification Qualified
    M. Rivera
    Stem cell · knee · 18 min drive
    Qualified
    Geographic proximityPass
    Clinical eligibilityPass
    Appointment availabilityPass
    Self-pay readinessPass
  5. 05Scheduling · reminders · attendance

    We book and confirm consults

    Qualified prospects are booked into your real open consultation slots, then confirmed with reminder sequences and location verification so a booked appointment is far more likely to actually happen.

    Consultation Calendar Booked → Confirmed
    Today Reminders sent
    09:15L. Okaforconfirmed
    10:40R. Patelconfirmed
    12:30S. Kimbooked
    14:05D. Nguyenconfirmed
    SMS sent Email confirmed Location verified
  6. 06Reporting · cost per attended consult

    You see the results

    Beyond cost per lead: cost per qualified inquiry, cost per booked and attended consultation, and — where attribution supports it — attributed revenue. Downstream metrics, not vanity counts.

    Reporting · Monthly Sample averages
    15
    Consults
    85%
    Show rate
    40%
    Close rate
    6
    Patients
    $8.5k
    Case value
    $51k
    Revenue
    Cost per attended consult$533
    Illustrative averages — not a guarantee.

Walk through the full system

The complete Genexa acquisition protocol, stage by stage.

Meta Advertising

Advertising that starts the right conversations.

We build and manage compliant Facebook and Instagram campaigns designed to reach local, in-market patients — then test creative against what actually drives qualified inquiries, not clicks.

Campaign development

Audience, geography, offer, and creative strategy built around each clinic's services and capacity.

Local targeting

Radius and geo-targeting tuned to realistic drive times and clinic catchment areas.

Creative development & testing

Practitioner-led video where suitable, structured A/B testing across hooks, formats, and offers.

Medical advertising compliance

Creative reviewed against Meta healthcare advertising policies and applicable regulatory expectations.

Creative testing matrix live
Practitioner-led explainer
Reel · 9:16
$26
CPL
winner
Eligibility & candidacy walkthrough
Static · 1:1
$31
CPL
testing
Cost & financing framing
Carousel
$29
CPL
testing
Compliant condition education
Reel · 9:16
—
CPL
queued

Sample testing pipeline for illustration — original concepts, no fabricated outcomes.

Lead Capture

An inquiry is the beginning. Not the result.

We capture interested prospects through structured lead forms and landing pages that gather consented, non-sensitive information — and qualify for fit before any clinical conversation.

Geographic eligibility

Are they within a realistic distance for in-person consults?

Appointment accessibility

Do their availability and the clinic's capacity align?

Service interest

Which regenerative offering are they actually exploring?

Consultation logistics

Self-pay expectations and consult format clarified early.

We do not collect protected health information through marketing forms.

Sensitive clinical details belong in the consultation, with the clinic, under appropriate privacy controls.

Example funnelsample
Ad click1,000
Form start320
Inquiry submitted180
Qualified64
Lead Follow-Up

Speed, consistency, and follow-up matter.

Most qualified patients are won — or lost — in the hours after an inquiry. Genexa runs follow-up as a disciplined, tracked process rather than relying on whoever is free.

STEP 01

New inquiry

Inquiry lands in the Genexa desk within seconds of submission.

STEP 02

Outreach attempt

First contact attempt begins quickly — illustrative response, not a guarantee.

STEP 03

Follow-up cadence

Structured, multi-touch outreach across call and message.

STEP 04

Conversation

Two-way conversation established, questions answered, fit explored.

STEP 05

Qualification

Eligibility and readiness confirmed before a consult is offered.

STEP 06

Scheduling

Consultation booked into an available slot and handed to the clinic.

Acquisition desk · today 3 reps online
08:42
M. Rivera
Answered2m 14s
09:03
J. Carter
Voicemail0m 22s
09:18
L. Okafor
Answered4m 02s
09:31
S. Kim
Answered1m 48s
09:47
R. Patel
Reschedule0m 30s
2m 41s
Avg answer
62%
Contact rate
37%
Qual. rate

Sample data for illustration.

Consultation Scheduling

From interested inquiry to booked consultation.

Qualification flows directly into scheduling — with location verification, reminder sequences, and attendance tracking so a booked appointment is far more likely to actually happen.

Location verification

Drive time and clinic proximity confirmed before booking.

Reminder sequences

Confirmations and reminders reduce day-of drop-off.

Booking coordination

Appointments matched to real available consult slots.

Attendance management

Reschedule and no-show handling tracked end-to-end.

Consultation calendarToday
09:15
L. Okafor
Stem Cell
confirmed
10:40
R. Patel
Stem Cell
confirmed
12:30
S. Kim
Stem Cell
unconfirmed
14:05
D. Nguyen
Stem Cell
rescheduled
15:20
A. Brooks
Stem Cell
confirmed
5
Booked
3
Confirmed
1
Resched
4
Attended

Sample data for illustration.

Reporting & Accountability

Know what's happening beyond the ad click.

Scroll through the dashboard and the view locks in place — acquisition, appointment, then outcomes. Every number is an illustrative monthly sample built on Genexa's average results, not a guarantee.

Inquiries & Qualification
64
Inquiries / mo
$125
Cost / inquiry
$229
Cost / qualified
Wk1
Wk2
Wk3
Wk4
Wk5
Wk6
Inquiries6-week sample · illustrative
$125
Cost / inquiry
$229
Cost / qualified
37%
Qual. rate
$8,000
Spend / mo

Figures are illustrative monthly samples built on Genexa's average results (≈15 attended consultations, 85% show rate, 40% close rate, $8.5k average case value) against a representative ~$8,000/mo ad spend. They exclude clinic staff time, follow-up costs, and overhead, and are not a promise or guarantee of results.

Verified Performance

Real client results. Direct from our reporting desk.

Verified ad spend and attributed revenue — shown exactly as recorded, with the return on advertising spend calculated from the two.

VerifiedInterventional Pain
All-Time TrackingUnited States

Interventional Pain Consultants

A direct-to-patient acquisition channel for an established interventional pain practice.

The situation

An established interventional pain practice had built its book on physician referrals and payer relationships, but had no owned, measurable way to reach patients directly. They wanted a patient acquisition channel they could turn on, scale, and read like a P&L — instead of waiting on referrals alone.

The acquisition work
  • Meta advertising (Facebook & Instagram)
  • Local patient-demand targeting
  • Inquiry capture and lead forms
  • Follow-up and response management
  • Inquiry qualification
  • Consultation scheduling coordination
  • Confirmation and attendance reporting
Ad spend
$7,152.63
Attributed revenue
$75,699.00
ROAS
10.6×
Ad spendAttributed revenue
$7,152.63$75,699.00
Ad spend was 9.4% of attributed revenue.
How revenue was attributed

Attributed revenue is reported directly from the practice's campaign attribution — the same records the clinic uses to track revenue tied to acquired patients. Ad spend is the verified media spend recorded against the campaign. ROAS is calculated as attributed revenue ÷ ad spend.

Note

Figures reflect attributed revenue, not total patient lifetime value or net profit, and exclude clinic staff time, follow-up costs, and overhead. This engagement ran across the clinic's full tracking period. Past performance is not a guarantee of future results.

VerifiedStem Cell
Oct 01 – Nov 07Frisco, TX

Vitale Health — Frisco

A 37-day scale sprint to fill stem cell consultation capacity in a competitive regenerative market.

The situation

A stem cell clinic in a competitive regenerative medicine market needed to fill consultation capacity quickly — and prove that paid acquisition could produce attended, revenue-generating consultations rather than clicks and inquiries that never converted. The goal was a focused sprint with clean, attributable numbers, not an open-ended lead count.

The acquisition work
  • Meta advertising (Facebook & Instagram)
  • Practitioner-led creative
  • Inquiry capture and lead forms
  • Rapid follow-up and qualification
  • Consultation scheduling coordination
  • Appointment confirmation & reminders
  • Spend, revenue & ROAS reporting
Ad spend
$4,261.23
Attributed revenue
$61,000.00
ROAS
14.3×
Ad spendAttributed revenue
$4,261.23$61,000.00
Ad spend was 7.0% of attributed revenue.
How revenue was attributed

Attributed revenue is reported directly from the clinic's campaign attribution over the 37-day sprint. Ad spend is the verified media spend recorded against the campaign. ROAS is calculated as attributed revenue ÷ ad spend.

Note

Figures reflect attributed revenue over a 37-day sprint, not total patient lifetime value or net profit, and exclude clinic staff time, follow-up costs, and overhead. A short sprint is not representative of a sustained, always-on program. Past performance is not a guarantee of future results.

Want to see how your stem cell clinic could scale?

We review your market, pricing, and current patient flow on a confidential growth review.

Acquisition Calculator

Understand your patient acquisition economics.

Move the inputs to see how budget, lead cost, conversion, and show rate combine into estimated inquiries, consultations, and revenue. Hypothetical projections — not a guarantee.

All figures update instantly and are illustrative.

Acquisition Economics

Hypothetical projections · not a guarantee

$8,000
$125
28%
85%
40%
$8,500
Estimated monthly outcome
Inquiries
64
Consultations booked
18
Consultations attended
15
Patients acquired
6
Estimated attributed revenue
$51,000
Cost / attended consultation$533
Illustrative advertising ROAS6.4×

Figures are hypothetical projections for illustration only and exclude clinic staff time, follow-up costs, and overhead. They are not a promise or guarantee of results. Actual outcomes depend on market, offering, and follow-up quality.

Who We Help

Built for specialist clinics.

Three ways clinics work with Genexa — scaling an existing stem cell program, launching one from scratch, or adopting the full acquisition protocol.

Genexa vs Traditional

We're not just another agency sending you leads.

A traditional ad agency's job ends at the lead. Ours ends at the confirmed, attended consultation — and the measurable cost of getting there.

Capability
Genexa
Ad-only agency
Lead generation
Inquiry qualification
Structured contact attempts
Appointment coordination
Attendance tracking
Downstream reporting (not just CPL)
Performance optimisation beyond ads

Generalizations about competitors are illustrative. Many capable agencies exist — this compares a typical ad-only engagement to a full-funnel acquisition system.

Our Process

A clear process from onboarding to optimisation.

Five stages, each with clear deliverables and measurable outcomes.

01

Clinic Assessment

We understand your services, local market, economics, available capacity, and acquisition goals before anything is built.

02

Strategy and Setup

Advertising strategy, targeting, creative direction, tracking approach, and the lead management process are designed for your clinic.

03

Campaign Development

Compliant creative, lead capture experiences, and follow-up workflows are built and reviewed against platform policies.

04

Launch & Inquiry Management

Campaigns launch; inquiries are monitored; follow-up is coordinated; the appointment pipeline is managed.

05

Reporting & Optimisation

We review acquisition economics, consultation booking, attendance, lead quality, and opportunities for improvement.

Who Genexa Is For

Built for established clinics ready to grow.

We work with clinics that have the capacity, commitment, and economics to turn a well-run acquisition system into real growth.

A good fit

  • Clinics looking to launch a dedicated stem cell program
  • Clinics with an existing stem cell offering ready to scale
  • Capacity to take 15+ showed stem cell consults per month
  • Minimum $3,000/mo ad budget commitment
  • Physician or clinical team dedicated to consultation delivery
  • Desire for downstream patient revenue tracking, not just leads

May not be a fit

  • Generic pain management or chiropractic-only clinics
  • Clinics offering only standalone PRP or routine injections
  • General orthopedic rehab without stem cell offerings
  • Clinics with less than $3,000/month advertising budget
  • Practices unwilling to work an appointment-attendance system
FAQ

Questions, answered straight.

The things clinic owners ask us most — without invented fees, guarantees, or commitments.

We build and manage patient acquisition systems for regenerative medicine and stem cell clinics — from compliant Meta advertising through qualified, attended consultations. We handle the full funnel: advertising, lead capture, follow-up, qualification, scheduling, confirmation, and downstream reporting.

US regenerative medicine and stem cell clinics — typically established practices with capacity to accept additional qualified consultations. We focus on clinics launching or scaling stem cell programs rather than general healthcare or generic aesthetics.

Yes. Stem cell clinics are a core specialty, including the specific Meta advertising constraints and higher consult value that shape that market. See our stem cell clinic marketing page for detail.

Primarily through compliant Facebook and Instagram advertising targeted to local, in-market patients, with lead forms and landing pages that capture consented, non-sensitive contact and fit information.

Yes. Qualified inquiries are booked into your available consultation slots, with location verification, reminder sequences, and attendance tracking so booked appointments are far more likely to actually happen.

A dedicated acquisition desk handles rapid, structured, multi-touch outreach across call and message, with tracked contact attempts, conversation notes, and qualification — rather than relying on whoever is free.

We vet for geographic eligibility, appointment accessibility, service interest, and consultation logistics before booking, so clinical and front-desk time goes to genuinely fit inquiries.

Compliant creative reviewed against current Meta healthcare advertising policies, local targeting tuned to realistic drive times, structured A/B testing across hooks and formats, and performance optimisation against qualified inquiries — not just clicks.

Yes. We build lead capture experiences and landing pages designed to convert and qualify, without collecting protected health information through marketing forms.

Beyond cost per lead, we track cost per qualified inquiry, cost per booked consultation, cost per attended consultation, and — where attribution supports it — cost per acquired patient and attributed revenue. Downstream, not vanity, metrics.

Yes. We can manage acquisition across several locations and catchment areas, with targeting and reporting tuned to each.

We typically work with a minimum $3,000/month ad budget commitment. The right budget depends on your market, capacity, and goals — we discuss a sustainable figure during application review.

No. We do not guarantee leads, consultations, or revenue. We build and manage the acquisition system and report on the metrics that indicate whether it is working. Anyone guaranteeing patient numbers in this space is not being honest.

We review your application — clinic type, services, market, capacity, and goals — and reach out to explore whether Genexa is the right fit. If we are, we move into a structured onboarding and assessment.

Resources

Guides for clinic owners.

Practical articles on advertising, funnels, economics, and operations — written for US regenerative medicine and stem cell clinics.

Apply to Genexa Scaling

Ready to bring more qualified patients into your clinic?

Tell us about your clinic, your current patient acquisition process, and your growth goals. We'll review your application and explore whether Genexa Scaling is the right fit.

Application · ROASFormOne application. No spam.